The Board of Directors of the Wallaceburg Adult Activity Centre have scheduled our Annual General Meeting for Wednesday, June 29th, 2022. The meeting will be held in the main room at the WAAC at 3pm. You may choose to attend in person or virtually on the Zoom platform. If you wish to attend via Zoom, please RSVP to Victoria no later than June 24th at 4pm. No reservation is needed if you wish to attend in person.
Incoming Board of Directors
Thanks to the hard work of the Nominating Committee and overwhelming support from our members and the community of Wallaceburg, we have been able to secure commitments from six dedicated individuals, which will give us a full slate of Officers for the Board.
In addition to the nominees secured through the work done by the Nominating Committee, should any other Member wish to stand for election to the Board, our bylaws require that you submit your request for nomination in writing to the Secretary, Janet Feast. You will need to include:
A letter outlining the nominee’s skills and qualifications
A written declaration signed by the nominee that the nominee will serve as a Director in accordance with the By-Laws if elected
Signatures of at least five (5) Members in good standing supporting your nomination
Please note that all paperwork must be submitted to and received by the Secretary at least fourteen (14) days before the date of the Annual General Meeting (June 15, 2022). Please email wallaceburgaac@gmail.com and put “ATTN Secretary – Member Nomination” as the subject line. Alternately, you can bring your documentation to Victoria in the office and she will ensure the Secretary receives it by the deadline. NOTE: those members who have been approached by the Nominating Committee do NOT need to follow the above process.
Updating Bylaws
There is one Bylaw that the Board will motion to change and seek approval from the general membership. In accordance with our bylaws, we are providing written notice of the proposed amendments for your review. The vote on whether to adopt the proposed changes will occur at the Annual General Meeting on June 29th.
Proposed Bylaw Change: Bylaw 7.6 – Human Resource Committee
CURRENT BYLAW:
The Human Resources Committee shall consist of:
The Chair of the Board and two other elected Directors, and 1 member in good standing mutually agreed by all Board Members and the Coordinator.
Be responsible for all human resource issues with any employees of the Corporation, which may include but are not limited to ongoing communication and updates, hiring, performance management and evaluation
Act as a liaison between the Board of Directors and any employees of the Corporation
Communicate the pertinent human resource issues to the Board on a regular basis and to all members at the Annual general meeting (AGM) as appropriate.
PROPOSED CHANGE
The Human Resources Committee shall consist of:
President and/or Co-President
Vice-President
Treasurer
Secretary
In the event that any disciplinary issues with any employee arises, one member in good standing, chosen by the employee and approved by the Board of Directors, shall be included in any discussions directly related to those disciplinary issues.
All other resource issues shall be addressed by the Human Resource Committee as per Policy 1-a-1/1-a-6.
The Human Resource Committee shall be responsible for all human resource issues with any employees of the Corporation which may include, but are not limited to, ongoing communication and updates, hiring, performance management and evaluation.
The Human Resource Committee shall act as a liaison between the Board of Directors and any employee of the Corporation and communicate any pertinent human resource issues to the Board of Directors.
NOTE: as part of the Bylaw revision, parts C and D in the original version will be OMITTED in the revised version, if approved.
Additional Information
The full agenda along with our financial statements and a list of those standing for election to the Board will be distributed one week before the meeting. For those attending via Zoom, a Zoom link will be emailed to you 24 hours before the meeting.
Thank you
Victoria Stewart
Administrative Coordinator
Wallaceburg Adult Activity Centre
205 James St., Wallaceburg, ON N8A 2N4
519-627-6224
Wallaceburg Adult Activity Centre
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